How To Set Up A Teams Meeting | Easy Way to Schedule (Tutorial)

Q: how to schedule a meeting in teams?

1) Go to the Teams tab on the left-side panel. 2) Select which team you want to schedule a meeting in. 3) Inside your team, go to the Calendar tab and select New Meeting. 4) Enter the meeting details, such as the subject, start and end times, and desired participants. 5) Select Save at the bottom of your screen. 6) Invitees will receive an email notification with a link to the meeting.

The lessons we’ve learned from the Covid 19 pandemic and the need to quickly adjust to new circumstances have prompted some of us to acquire technical knowledge on our own time. Due to the ever-changing environment, not only in terms of technological background and context but also in terms of social and cultural issues, it is necessary for any of us to discover on our own how to fulfill our needs. Since MS Teams are so ubiquitous these days, it’s clear that knowing how to set up a teams meeting is essential in this day and age.

There is no such thing as wasted knowledge since every learning eventually pays out in some way. Understanding how to manage MS teams is also crucial and has got the same importance as any other knowledge you would pursue. This idea is for individuals who are here to learn the fundamentals, but for those whose work, education, or other pursuits depend entirely on online meetings, mastering MS Teams is an absolute must.

Therefore, you’ll find a wealth of information here regarding what a Microsoft teams meeting is and how to create a Microsoft Teams meeting link on a desktop computer or other device, whether you’re using a calendar or a scheduling channel to organize your meetings.

Table of Contents

What is the Microsoft Teams Meeting, and Why Do You Need it?

Whether you want to host or attend a virtual meeting, conference, or webinar, Microsoft Teams Meeting is the perfect tool for you. With features like screen sharing, video conferencing, and file sharing, Teams Meeting makes it possible for users to communicate and collaborate in real-time. Users of Teams Meeting can take advantage of the app’s recording and saving features to keep track of important discussions, and the app’s note, task, and action item creation capabilities can help improve teamwork.

Therefore, Teams Meeting is an excellent method for teams to remain connected and productive, regardless of where they are in the globe. As a result, understanding how to set up a meeting in Teams is always a valuable skill to add to what you already know.

As for its various uses, you may apply it to coordinate briefings among your team members who are spread across various geographical areas, creating a virtual setting that resembles your office atmosphere. You can use Teams to provide educational training, resources, or courses. You may also plan a general questions and answers session with your friends. So, you may have a variety of meetings using Teams meetings.

A Detailed Tutorial on How to Create Meetings on Microsoft Teams

As we have discussed above, you can schedule meetings using MS teams for a variety of purposes ranging from formal, business-related meetings to educational and social gatherings. You may control the meeting calendar so that both persons from outside the organization and those from inside the organization can attend. In other words, this is the way how to set up a Teams meeting for both internal and external contacts. You may also establish meetings on a channel that everyone on the team can access and join. Furthermore, you may specifically tailor the meeting such that only the team members that you have invited will be allowed to join.

As a result, we will go through a variety of methods of setting up Teams meeting on several platforms, generally, desktop and mobile, starting with the desktop version of Meetings.

Teams Meeting Link on Calendar (Desktop version)

To schedule a Teams meeting on a desktop PC, go to the Teams app and select Calendar. Select + New Meeting and give your meeting a title. Decide on a date and time, then enter the names of individual attendees or add a channel to select a class team channel to meet in. Finally, review your meeting details and select Send. This adds the meeting to your calendar and your attendees’ calendars.

As for a detailed oriented procedure, please follow the below-mentioned steps to create Microsoft Teams meeting:

Open the Teams app on your computer
Click on the “Calendar” icon on the bottom navigation bar.
Hit the “New Meeting” button in the top right corner view.
In the “New meeting” window, enter the meeting title, date, and time.
Choose your desired video and audio options.
Click the “Add online meeting” button to generate a link for the meeting.
Click the “Send” button to share the link with your desired attendees via chat, email, or another method.

This is how to set up a meeting in teams using the Teams calendar platform.

Optionally, you can also schedule the meeting from Outlook or Outlook on the web by clicking the “New Meeting” button in the top left corner of the calendar view and then following the steps from step 4 onwards.

Schedule a Meeting and Create its Link on a Teams Channel (Desktop Version)

Teams channel meetings make it simple to arrange appointments though you cannot make private channel meetings. You can easily create teams meeting by following the procedures outlined below.

Launch the Teams app and go to the channel where you want to arrange and start a meeting.
Click on the team and channel where you want to schedule the meeting.
Click on the “Meetings” tab in the channel.
Click on the “Schedule a meeting” button.
Fill in the details for the meeting, including the title/name, date, and time.
Click on the “Add online meeting” button to generate a link for the meeting.
Click “Save” to schedule the meeting.
You can also click on “Send” to share the link with the members of the channel.

The meeting link will also be visible in the channel’s meeting tab for anyone to join the meeting on time. This is how to set up a Teams meeting through the Teams channel platform.

Create Meeting on Teams and Link for People Outside of the Organization (Desktop version)

To schedule and create a Microsoft Teams meeting for people outside of a particular organization, follow these steps:

Open MS Teams and click on the “Calendar” icon on the bottom left corner of the screen.
Click on the “New Meeting” button to create teams meeting.
Enter the required information for the meeting, such as the subject, date and time, and duration.
In the “To” field, enter the email addresses of the attendees who are outside of your organization.
Click on the “Add Teams” button to add attendees from inside your organization.
In the “Meeting Options” section, choose the audio and video options that work best for your meeting.
Click on the “Send” button to send the invitation to the attendees.

These are the steps of how to setup a teams meeting requesting people from outside the organization join the appointments.

Once the attendees have accepted the invitation, the meeting will appear in their calendar and they will receive a reminder before the meeting. During the meeting, use MS Teams to share your screen, collaborate on documents, and communicate via audio and video.

After the meeting, use the chat feature to follow up on any action items or next steps, and to share any relevant documents or recordings. You can customize the procedures of creating the appointment or you can follow the same steps on how to set up a meeting in teams in the future.

Schedule an Appointment on Microsoft Teams Chat (Desktop version)

To schedule and create an appointment on Microsoft Teams chat, follow these steps, though this feature is only available for users who are using Teams on the desktop app or web version:

Open the Microsoft Teams chat with the person or group you want to schedule a meeting with.
In the Teams chat, click on the Schedule a meeting icon (under the box for the new message).
Fill in the meeting details, such as date, time, and duration, in the schedule card that pops up.
Add an optional meeting agenda and location if needed.
Press the “Send” button, to send the meeting invite to the attendees.

Attendees will receive a notification in their chat and in their calendars, and they can join the meeting. Hence, following these steps you will be able to schedule an appointment through this MS team appointment using the chat platform does not let you set up how to create a Microsoft teams meeting link because you directly approached the invitees or team. So, In this circumstance, there is no such thing as a link.

During the meeting, use the Teams’ meeting feature to share your screen, collaborate on documents, and communicate via audio and video. After the meeting, use the chat feature to follow up on any action items or next steps and to share any relevant documents or recordings.

As a result, this is an effective and quick approach to meeting individuals for briefings, particularly in an office or commercial setting. Finally, understanding how to setup a Teams meeting on the Microsoft Teams Chat platform is simple, fast, and useful for business

Schedule the Appointment and its Link using Microsoft Outlook (Desktop version)

Remember that this feature requires that you have a Teams account and that your Outlook account is already connected to Teams; in order to create an appointment and link, follow the below-mentioned steps:

Open Outlook and click on the “New Meeting” button to create a new calendar event.
Fill in the meeting details, such as date, time, and duration, as well as any other relevant information such as the location and agenda.
Click on the “Teams Meeting” option under “Meeting options” at the bottom of the page.
Click on the “Add Online Meeting” button to create Microsoft teams meeting link.
Add the attendees to the “To” field and click on the “Send” button to send the invitation.
Attendees will receive an email invitation with a link to join the Teams meeting.

During the meeting, use the Teams’ meeting feature to share your screen, collaborate on documents, and communicate via audio and video. Additionally, after the meeting is over, you can use Outlook to follow up on any action items or next steps and to share any relevant documents or recordings.

Something might be lacking in your work life if you are a professional and do not know how to utilize Outlook and MS Teams integration. Because Outlook is the professional backbone of the workplace environment. Furthermore, MS Teams have developed as the same counterpart through time. As a result, if you are still unsure about how to set up a Teams meeting, these methods will undoubtedly be of great assistance to you.

Schedule Appointments on Mobile Devices

You should stay logged in to your Microsoft account to schedule an MS Teams meeting and also that you need to have a subscription plan to access the full version of Teams. Provided that you meet all the requirements, you can follow the below-mentioned steps to set up appointments and meetings; this is a general step on how to set up a meeting in Teams applicable to both Android and Apple devices (however, based on device-specific, there might be slight changes which need to be mindful while setting up the appointments).

Open the Microsoft Teams app on your mobile device.
Tap on the “Meetings” tab located at the bottom of the screen.
Tap the Schedule meeting button at the bottom of the screen.
Select “Schedule a Meeting” from the options that appear.
Enter the necessary information for the meeting, such as the meeting title, start and end time, and attendees.
Tap on “Schedule” to create the meeting and send out the invitation.
Optionally, you can also join the meeting by tapping on the “Join now” button from the meeting invite, or from the calendar view.

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Frequently Asked Questions

how to schedule a meeting in teams?

Go to the Teams tab on the left-side panel.
Select which team you want to schedule a meeting in.
Inside your team, go to the Calendar tab and select New Meeting.
Enter the meeting details, such as the subject, start and end times, and desired participants.
Select Save at the bottom of your screen.
Invitees will receive an email notification with a link to the meeting.

How can I prevent my team from leaking information during an MS Teams meeting?

To prevent your appointments and sittings from leaking information during an MS Teams meeting, you can use Data Loss Prevention (DLP) policies. DLP policies allow you to define rules that prevent people from sharing sensitive information in the Microsoft Teams channel or the chat session. Also, you can follow Microsoft’s ethical as well as compliance rules and regulations.

What’s the difference between an MS Teams meeting and an Office 365?

The main difference between a Microsoft Teams meeting and an Office 365 meeting is that Microsoft Teams is a unified communication and collaboration platform, while Office 365 is a suite of productivity tools that includes Microsoft Teams, emails, online offices, etc.

Conclusion

Microsoft is, needless to say, a vibrant and ever-evolving technology brand. How could anybody refuse to use anything from such a brand? Learning how to set up a Teams meeting will assist you in remaining informed of all the developments occurring in the technology world, whether it be MS Office, Outlook, Azure, or MS Teams, as well as being productive.

Overall, Microsoft Teams offers an easy-to-use platform for setting up and conducting meetings, whether one-time or recurring, with a plethora of tools to improve your meeting experience.